These Event Terms of Service (“Terms”) apply to any attendance of, or participation in, any event hosted or organized by Bullhorn, Inc. and/or any of its affiliates and subsidiaries (“Bullhorn”), including in-person events (such as Engage, Engage London, Engage Sydney) and online events and webinars (such as EngageX) (each, an “Event”).
These Terms constitute an Agreement between the individual accepting these Terms (you, your) and Bullhorn. Bullhorn may update these Terms from time to time, in its reasonable discretion. You may not, and you shall not be permitted to, attend or participate in any Event unless you have accepted these Terms.
1. Rules of Conduct; Remedial Actions
Without limiting any other remedy under the Agreement or applicable law, if you fail to comply with these Terms or any other agreement between you and Bullhorn or any Bullhorn affiliate, Bullhorn may take any action it deems appropriate in response, including cancelling your Event registration without any refund or banning you from the applicable Event or any or all other Events.
2. Transfers and Cancellations
Bullhorn may permit you to transfer your registration of certain Events to another person within your Organization at Bullhorn’s discretion, subject to its applicable transfer and cancellation policies and payment of any applicable transfer fee. Bullhorn’s current transfer and cancellation policies with respect to registrations for any Engage event, including Engage X are outlined on their respective websites. Bullhorn reserves the right to change its transfer and cancellation policies from time to time by notifying you of such changes by any reasonable means.
Each transfer or cancellation request for any Engage event or EngageX must be submitted in writing through engage@bullhorn.com and will be processed based on the time and date that the request was submitted. No refund or credit for a registration cancellation will be issued if you fail to submit a cancellation request in accordance with these requirements. For clarity, failure to check in at an Event does not constitute cancellation, and will not give rise to a refund or a credit. Breakout session enrollments, trainings, certifications, and hotel reservations are not transferable. For additional Event specific cancellation requirements, please visit the respective event websites.
3. Payments
Event fees and other charges may apply to your attendance of or participation in any Event, or may otherwise be incurred by you in connection with an Event. If payment of any fees or charges is required, you may be asked to supply certain relevant information, such as your credit card number and its expiration date, your billing address and your shipping information. You represent and warrant that you have the right to use any credit card for which you provide any credit card information in connection with a payment transaction and that Bullhorn is authorized to charge your card for payment of fees or charges. By submitting such information, you grant to Bullhorn the right to provide such information to third parties for purposes of facilitating payment transactions. Verification of information may be required prior to the acknowledgment or completion of any payment transaction. You will pay all fees and charges incurred by you or on your behalf in connection with an Event, at the prices in effect and disclosed to you when such fees or charges are incurred. In addition, you are responsible for any taxes or withholdings applicable to your payment transactions.
Bullhorn reserves the right, including without prior notice, to cancel, terminate or impose conditions on the honoring of any coupon, discount or similar promotion. Any refunds for Bullhorn’s cancellation of an Event will be subject to Bullhorn’s applicable refund policies. Payments made for one Event may not be applied toward the purchase of any other Event, product or services. While Bullhorn will endeavor to confirm Event-related payment transactions by e-mail, the receipt of an e-mail confirmation does not constitute acceptance of an order or confirmation of an offer to sell a product or service.
4. Badges
For an in-person Event, an Event badge may be available for you to pick up at the designated check-in area of the Event venue during the scheduled Event dates. You must show a government-issued picture identification to pick up your Event badge. You will not be admitted into the Event venue without an Event badge.
Badges may contain RFID or NFC tags or other technology that may be used to record your attendance and participation in the Event (including visiting booths and attending sessions). By allowing your badge to be scanned at an Event, you hereby authorize the operator of the badge scanner to collect and process such information.
You acknowledge that if your badge is scanned by or for any sponsor or other third party with a badge scanner (each, an “Event Sponsor”), then that Event Sponsor may have access to a third-party report that includes such attendance and participation information, and also certain of your Registration Information. Bullhorn is not responsible for the privacy practices of any Event Sponsor or other third party. Please contact the Event Sponsor or third party to learn more about its practices with respect to any information that it collects. For clarity, to the extent that Bullhorn collects any Personal Data regarding your attendance or participation in the Event for Bullhorn’s use, it will be subject to Bullhorn’s Privacy Statement.
If you do not wish to permit the uses and disclosures of information described in this Section, do not allow any Event Sponsor or third party to scan your badge at any Event.
5. Security
Bullhorn reserves the right, including without prior notice, to take any security measures it deems appropriate for the safety of attendees and participants of in-person Events. You will comply with all such security measures, including the following:
At all times during an in-person Event (including at any Event venue or during any Event session, keynote or other activity), you will wear your Event badge such that it is visible to other Event attendees and participants. You will not share or exchange your Event badge with any other person. Failure to comply with this requirement may result in confiscation of your Event badge and termination of your attendance or participation in the Event.
Bags may be checked randomly during certain hours of an in-person Event.
You will not leave any bags or other property unattended at any time. Unattended property may be removed.
Except as specifically pre-approved by Bullhorn in writing, no persons under 18 years of age will be permitted to attend any Event or portion thereof (including any session, breakout, keynote or other activity), or otherwise be present at any Event venue, including in the expo hall.
Items prohibited at in-person Events include: firearms and other weapons, explosives, and other hazardous or dangerous materials or articles. You will not bring with you or have in your possession any such items at any time during your attendance at an in-person Event.
6. Third-Party Services
The Bullhorn Events application or website through which you may register for an Event or access Event information or materials may contain and require you to utilize certain third-party services (including creating an “account”) in order to access, participate and/or attend the Event, including but not limited to, event registration sites, virtual meeting rooms, and other third-party sites and services (each a “Third-Party Service) . In order to use such Third Party Services you must agree to the applicable terms and conditions governing the access to and use of such Third-Party Services. For clarity, your acceptance of any such Third-Party Service terms and conditions constitutes an agreement between you and the applicable Third-Party Service provider, and Bullhorn is not responsible for, and expressly disclaims any liability for, any issues or disputes between you and any Third-Party Service provider. You will be solely responsible for accepting and complying with the Third-Party Service provider’s terms and conditions (e.g. cancellation), including if an Event is cancelled for any reason. If you do not agree to the applicable Third-Party Service providers’ terms and conditions you will not be allowed to attend the applicable Event.
For Engage events, Bullhorn is utilizing the following Third-Party Service providers:
Bullhorn reserves the right to change Third-Party Service providers in its sole discretion, and will provide reasonable notice to you regarding such change, if applicable to you.
7. Personal Release
Bullhorn (and/or others on behalf of Bullhorn) may be photographing, recording (both audio and video), webcasting, podcasting or otherwise transmitting during any or all of an Event (including at the Event venue during an Event session, breakout, keynote or other activity). Your image, likeness, voice, statements and other identifying characteristics (each, an “Image”) may be captured in photographs, recordings (both audio and video), webcasts, podcasts, or other transmissions of the Event (each, a “Recording”).
You hereby grant to Bullhorn a worldwide, royalty-free, fully paid-up, non-exclusive, perpetual, irrevocable, transferable and fully sublicensable (through multiple tiers) license, without additional consideration to you or any third party, to reproduce, distribute, perform and display (publicly or otherwise, create derivative works of, adapt, modify and otherwise use, analyze and exploit Recordings (including your Images therein), in whole or in part, in any format or media now known or hereafter developed, and for any purpose (including for promotional purposes, such as testimonials).
Bullhorn exclusively owns all right, title and interest (including intellectual property rights) in and to the Recordings, all modifications and derivatives of Recordings, and all proceeds derived therefrom. Bullhorn has no obligation to share any such proceeds with you.
You hereby irrevocably waive any right you may have to inspect or approve the use or other exploitation of any Recording or any reproductions thereof, and you agree that Bullhorn has no obligation to use any Recording (including any of your Images) or otherwise exercise any of the rights granted to Bullhorn with respect to your Images.
Your Images may appear in Recordings made available to the public, and third parties may retain, use or distribute such Recordings. Once made available to the public, Bullhorn has no control over, and is not responsible for, any use or misuse (including any distribution) by any third party of Recordings.
In connection with the use or other exploitation of Recordings (including your Images), you hereby irrevocably waive and release any and all claims with respect to intellectual property, rights of publicity, rights of privacy, and any other claims or damages with respect to such use or other exploitation. You affirm that you are of legal age and have read the foregoing release and fully understand its contents.
8. Personal Data Sharing
All personal data you provide as part of your registration for the Event, or otherwise submit to Bullhorn at or during the Event shall be collected, processed and transferred (if applicable) in accordance with Bullhorn’s Privacy Policy accessible at: https://www.bullhorn.com/privacy/. Any communication or exchange of information or data between you and any Exhibitor, Event Sponsor or Third-Party Service provider, shall be governed by the terms and conditions entered into between you and such third-party, if applicable. In these circumstances, your information may be subject to the sponsors’ or Third-Party Service provider’s privacy policies, please review them carefully.
9. Assumption of Risk
Your attendance of or participation in an Event or any related activities is completely voluntary. Bullhorn does not guarantee admittance to all or any part of any Event (including any session, breakout, keynote or other activity). Unless specified otherwise by Bullhorn, all event sessions, breakouts, keynotes or other activities, if applicable, are seated on a first-come, first-served basis. To the maximum extent permitted under applicable law, you accept and assume all risks of any and all personal injury or damage to your personal property that you may face while attending an Event, and hereby waive any claims you may have against Bullhorn, its Affiliates, Third-Party Service providers, Speakers, Event Sponsor or Event Vendors relating to such risks.
Bullhorn reserves the right, including without prior notice, to limit the number of Event attendees and participants, to cancel or terminate any Event registration, to bar any person from attending all or any part of any Event, and to refuse to provide any person with access to Event materials.
10. Changes to Events
Events are subject to change at any time. Bullhorn does not guarantee the attendance of any third party (including any exhibitor or speaker), or that any scheduled session, breakout, keynote or other activity will take place.
Bullhorn reserves the right, including without prior notice, to make any change to an Event program at any time for any reason (including modification of the schedule or content of, or cancellation of, any session, breakout, keynote or other activity). Bullhorn is not responsible for, and no reimbursement or credit will be issued in the event of, any change to an Event (including modification of the overall Event program, or the schedule or content of, or cancellation of, any session, keynote or other activity).
11. Limitation of Liability
Bullhorn’s maximum aggregate liability to you for all damages, losses and causes of action in connection with these Terms or an Event, whether in contract, tort (including negligence) or otherwise, will be the Event registration fees, if any, paid by you to AND RECEIVED BY Bullhorn for the Event giving rise to the liability.
12. Survival
Sections 1, 3 (with respect to fees and other charges incurred by you prior to the expiration or termination of the Agreement), 7, 8, and 11–14 of these Terms will survive termination or expiration of the these Terms.
13. Governing Law
This Agreement shall be governed by, and construed with the laws of the Commonwealth of Massachusetts, without regard to its choice of law principles.
14. Entire Agreement
This Agreement and any terms incorporated herein constitute the entire agreement between the parties as to the subject matter hereof and supersede any and all written or oral agreements previously existing between the parties with respect to such subject matter. Any modifications of this Agreement must make specific reference to the provision(s) hereof to be so modified, and must be in writing and signed by both parties. This Agreement will be binding upon and inure to the benefit of the Parties and their respective successors and assigns.
