Streamlining candidate submission with VMS Automation in Bullhorn
Agencies are doing more and more business through VMS portals. According to the Bullhorn 2024 VMS Sync International Survey, 89% of agencies use at least one VMS portal. And this is growing – 68% of agencies say their VMS portal business is growing or staying the same and 43% see growing their VMS portal business as a strategic initiative in the next year. In the fast-paced world of recruitment when working with VMS portals, every second counts. With Bullhorn’s VMS automation features, we can significantly increase speed to market.
Automate VMS job orders
Have jobs from your VMS portals automatically sync in your ATS with real-time updates. With data normalised across your VMS portals, your recruiters don’t have to think twice about what the different fields mean and just focus on working the VMS job.
Auto-match candidates effortlessly
To further increase speed to market, you can leverage the auto-match feature to identify and present a shortlist of qualified candidates tailored to specific job requirements. For example, when reviewing the workflow, you can see that five candidates have been auto-matched for a particular role. This allows recruiters to preview candidates quickly, making it easier to decide who to advance to the next stage.
Moreover, automation can be set up to monitor for new jobs added to Bullhorn, whether from the VMS portal or other sources. This means you can create tailored auto-match automations for various roles, adjusting parameters like location and skill sets to fit your specific needs. The ability to sync jobs and auto-match candidates saves precious time, enabling recruiters to focus on the most qualified candidates right from the start.
Decrease time to submit
When it’s time to submit candidates, Bullhorn simplifies the process while adhering to any business rules set by the VMS portal. For instance, if there’s a limit on the number of candidates that can be submitted for a job, Bullhorn will alert you if you’re about to exceed that limit. This feature ensures compliance with VMS guidelines while streamlining submissions.
As you navigate through the submission process, Bullhorn allows you to view relevant details about the job and the candidate seamlessly. You can access their CV, add required documentation, and fill out necessary fields—all in one place. This reduces the risk of errors and ensures that sensitive information is managed securely, eliminating the need for downloading and uploading documents.
Leveraging automation for communication
The benefits of VMS automation don’t stop after a candidate is submitted. For example, you can automated emails to candidates, informing them of their submission status or even notifying them if they have been rejected. Rather than a simple rejection, candidates can receive messages highlighting other available roles, helping maintain a positive relationship with your agency and encouraging further engagement.
Additionally, generative AI can lend a hand in crafting compelling candidate summaries for submissions, saving time and ensuring that your pitch is polished and professional.
Insightful analytics for VMS portal performance management
Beyond individual submissions, Bullhorn provides robust analytics that gives recruitment managers visibility into performance metrics. You can assess time-to-fill rates, submission counts, and overall effectiveness across your VMS-related jobs. This data is invaluable during client reviews, allowing you to showcase your performance and highlight areas for improvement.
With findings indicating that VMS automation can lead to up to 49% faster candidate submission times, 55% more interviews per month, and a 33% higher job fill rate, the value of these tools is clear. Bullhorn not only streamlines workflows but also enhances the quality and efficiency of recruitment efforts.
By harnessing the power of Bullhorn’s VMS automation, recruitment agencies can transform their processes, saving time and improving outcomes. The ability to auto-match candidates, automate submissions, and gain insights through analytics ensures that your team can work smarter, not harder. With these tools, the recruitment process becomes more efficient, compliant, and ultimately more successful, helping you win more VMS business.